DPO as a service (GDPR)

The GDPR – outsourcing the DPO role

The GDPR recognises the DPO as a key player in facilitating regulatory compliance, with their appointment mandatory for all public authorities and many private organisations. Even where the GDPR does not specifically require the appointment of a DPO, it is highly encouraged as a matter of good practice and to demonstrate compliance.

Many organisations, particularly smaller ones, may find that the DPO responsibilities are a challenge to deliver, given the breadth of knowledge required of data processing and data security operations, and the requisite familiarity with the legal aspects of the GDPR.

The Regulation allows organisations to outsource the DPO role to an external provider. With a shortage of individuals trained to handle DPO responsibilities, outsourcing these tasks and duties can help your organisation to address the GDPR’s compliance demands while staying focused on your core business activities.

Benefits of an external DPO

• Practical and cost-effective solution to achieve GDPR compliance.
• Access to independent DPO expertise not available internally.
• No conflict of interest between the DPO and other business activities.
• Application of best practice in achieving and maintaining compliance with the GDPR.
• Cost effective compared to an internal appointment.
• Access to GDPR training and compliance solutions.

DPO as a service (GDPR)

With this annual subscription service, you will be supported by a qualified DPO team that will serve as the independent data protection expert to your organisation as set out in the GDPR.

• Review and advise on policies, procedures and documentation relating to the processing of personal data – Article 39(1)(a).
• Oversee the establishment and maintenance of the personal data processing register (the “Article 30 Record”) – Article 39(1)(a).
• Advise on the necessity of DPIAs (data protection impact assessments) and the manner of their implementation and outcomes – Article 39 (1)(c).
• Provide guidance on data breach monitoring, management and reporting – Article 39(1)(a).
• Serve as the contact point for data protection authorities for all data protection issues – Article 39(1)(d) and (e).
• Provide advice and guidance on responses to privacy rights requests from individuals (information, access, rectification, objection, erasure, right to data portability) – Article 38(4).
The process management of privacy rights requests is not within the scope of the DPO service.

• Monitor compliance with the GDPR – Article 39(1)(b).
  Assist clients with information collection to identify personal data processing activities; verify GDPR compliance of the processing activities; provide advice and guidance on compliance best practice.